Before
One person carried the materials-management cycle. Inventory counts came in on a sheet, demand sat in QuickBooks and email, and supplier lead times lived largely in memory. Purchase orders were prepared and followed up by hand.
AI consulting for private equity firms and family offices
Help your portfolio companies do more with the people they have.
Full State works with your portfolio companies to capture how each business runs and put AI to work on recurring tasks. We configure Portfolio Driver, our AI platform, to bring company information together, answer questions, and help teams get work done within the rules and approvals you set.Full State works with your portfolio companies to capture how each business runs and put AI to work on recurring tasks.
Start with one portfolio company. Get a 30-minute key person risk assessment, followed by a short written report.
| Company | Stage | Key-person risk | Open flags |
|---|---|---|---|
| GWH-1Seasoning & drink mix | Live | Low | 1 |
| Twin Pines PackagingCorrugated packaging | Implementing | Medium | 3 |
| Mesa Ridge FoodsSnack foods | Assessment | High | – |
| Harbor Point PlasticsMolded components | Assessment | High | – |
Where we start
Key business knowledge shouldn’t leave with the people who hold it.
A founder may know why a particular supplier was chosen, while the controller knows where to find the latest numbers. Purchasing might depend on one person who remembers what to order and when.
When knowledge stays with a few people, everyone else has to ask questions before moving forward. If someone leaves or ownership changes, important details can be lost, making it harder for the next person to take over.
What your portfolio gains
Set the rules for how AI works
Decide what AI can access and do in each company, and which actions need a person’s approval.
Keep company knowledge through leadership changes
Preserve key processes, agreements, and the reasons behind decisions. Help companies keep work moving when someone leaves, leadership changes, or the business is sold.
Handle more work with the team already in place
Use AI to check information, match records, route requests, and follow up on unfinished tasks. Reduce repetitive work so employees can take on more without adding headcount, helping support stronger EBITDA.
Get answers and act on them
Ask questions in plain English, see the records behind the answers, and have AI help complete recurring tasks. Prepare materials such as an up-to-date confidential information memorandum (CIM) using the company’s records.
Practical improvements
Start with the work people wish they had more time for.
A company is more than its ERP reports. We work with the people doing the job to understand the steps, the exceptions, and where things get stuck. Then we configure Portfolio Driver around the work that matters most.
Purchasing and inventory
Bring inventory counts, customer demand, and supplier lead times together. Prepare purchase orders for review so the cycle relies less on spreadsheets and one person’s memory.
Finance and reporting
Help teams match invoices to orders, identify discrepancies, and prepare recurring reports. Make the records behind a number easier to find when an owner or operating partner asks a question.
Quality and customer questions
Connect certificates, specifications, receipts, and production records to the relevant material or lot. Give teams a clearer starting point when an auditor or customer needs an answer.
In practice, a tracked result
95% less time spent on materials management.
GWH-1, a Texas seasoning and drink-mix manufacturer
After
Full State brought those records together and configured Portfolio Driver to calculate raw-material needs, prepare purchase orders for approval, and match supplier confirmations to the orders.
Tracked month over month. A person still approves purchase orders before they go out.
What the opportunity could look like
For a $50 million company...
- Net annual valueFrom improvements in place by Day 60, including tooling savings and added team capacity.
- $340K–$875K
- Of capacity automatedEmployees can redirect their time.
- 3–7 roles
Connects with your AI and business systems
Keep the tools you know. Make them work better.
Full State connects your accounting system, email, and files so your team can find answers and automate recurring tasks without switching between systems to piece everything together.
QuickBooksAccounting and business records
SAP Business OneERP and operational records
Gmail & DriveEmail, documents, and shared files
ExcelSpreadsheets and business documents
We’ll review your software during the assessment and agree on the connections and workflows included in your implementation.
Portfolio Driver, the AI platform behind our work
Knowledge your portfolio companies can use every day.
Each company owns a shared record of its information, processes, and employee know-how.
Portfolio Driver builds that record from what is spread across accounting software, emails, spreadsheets, documents, and people’s memories, and keeps its history as information changes.
Ask a question
Ask a question. See where the answer came from.
Answers aren’t taken on the AI’s word. Portfolio Driver independently checks each one against company records, supporting documents, and company rules, across every AI model it uses, and shows the sources behind it.
When information is uncertain or conflicting, it flags the issue for review.
Supplier spend
What did we pay this supplier last quarter?
From QuickBooks, Google Drive and Gmail.
Late orders
Which purchase orders are late?
From QuickBooks and Gmail.
Price conflict
What price had we agreed when this order shipped?
From Google Drive, QuickBooks and Gmail.
Portfolio DriverIllustrative interface
What price had we agreed when this order shipped?
$2.14/lb, per the price agreement dated March 3. The supplier invoice for this shipment shows $2.31/lb.
Invoice price conflicts with the agreed price. Sent to the controller for review.
Sources
- Google DriveSupplier price agreement, Mar 3
- QuickBooksInvoice #40417
- GmailShipping notice, Oct 12
See each company like this
Book a Free AssessmentMatch information across systems.
Connect records for the same customer, supplier, product, or order, even when they’re named differently across systems.
Keep the history, not just the latest numbers.
See what changed, when it changed, and the documents and decisions behind it. Look back at the business as it stood on a particular date.
Set the rules and approvals.
Decide who can access sensitive information, what the system can change, and which actions require approval. See who approved each action, and reverse supported changes when needed.
Cost and control
Manage AI access, activity, and cost in one place.
When employees use separate AI accounts, it can be difficult to oversee what information they share and what they do with it.
Portfolio Driver applies the same company rules across every AI model it uses, so oversight stays in one place. It also selects the lowest-cost model suited to each task, which may cost less than separate employee AI subscriptions.
From acquisition through the years ahead
A business that’s easier to understand, support, and hand over.
At acquisition
Understand how it runs
Understand how work gets done, where the business depends on specific people, and what knowledge needs to carry through the transition.
During ownership
Support the team
Help management spend less time gathering information and coordinating routine tasks. Make it easier to review company performance and understand the records behind it, with company updates and key information brought together for portfolio review.
At a sale
Hand it over
Give the next leader or owner access to the company’s history, processes, and decisions. Reduce the amount they have to reconstruct through interviews and scattered files. At a sale, prepare an up-to-date CIM from the company’s records.
What you get
A clearer picture of each company, with practical help to run it.
Key person review
Identify which parts of the business rely on a few people, and what happens when they’re unavailable.
Company-owned record
Key processes, agreements, decisions, and employee know-how, kept in one place the company owns.
Automation plan
A clear recommendation for which recurring tasks to automate first and where the team could save time.
Connected systems
The company’s accounting system, email, and files linked for its first workflows.
AI rules and approvals
Documented rules for each company’s AI use, set with its team.
Portfolio summary
Bring company updates and key information together for portfolio review.
A practical place to begin
Start with one company and a clear problem to solve.
Full State provides the consulting and implementation. Each company is left with a working system it owns and can keep using.
- 01
- Price
- Free
Understand the business
In a free assessment, we look at how the company operates, where it relies on key people, and which recurring tasks take more time than they should.
- 02
- Price
- Fixed price
- Duration
- 1–2 months
Put the first improvements in place
During a fixed-price implementation, typically one to two months, we configure Portfolio Driver, connect the relevant systems, capture company knowledge, and build the first workflows with the team. Together, we set the rules and approvals.
- 03
- Price
- Optional
- Duration
- Monthly
Measure the results and decide what comes next
With optional ongoing service for a monthly fee, we review time saved and work completed, then identify where it makes sense to expand within the company or across the portfolio.
- FounderOperator, manufacturing & consumer goods
- Founding engineer20+ years in AI, incl. Databricks
Business experience meets AI engineering
We understand why handing over the work takes trust.
Full State was founded by a business owner with experience building and running manufacturing and consumer-goods companies, independently and for family offices, alongside a founding engineer with more than 20 years of AI experience, including at Databricks.
We work with owners and teams to understand how their businesses run, preserve the knowledge they have built, and put useful improvements in place.
Which company would benefit most from relying less on a few key people?
Start there. We’ll help you understand where the pressure is, what knowledge needs to be captured, and which recurring work is worth improving first.
Start with one clear problem.
Prepare a brief for your free 30-minute assessment. Tell us where work depends on a few key people.
Contact us
Let’s talk.
Have a question before booking an assessment? Tell us a little about your firm, the holding you have in mind, and what you’d like to discuss. We’ll get back to you.